Reservations

The Student Union Event Team works hard to help our students, university staff, and campus partners reserve space within our building and other key locations on campus. The first step in the event planning process begins right here on the Student Union website. Please submit the appropriate reservation form online and a member of our team will contact your within 2 business days.

If you would like to know more about our reservable spaces, please review the Meeting and Event Spaces section of our website. Here you can explore our meeting space offerings before submitting your reservation request. In addition, you may want to review the "Documents" section on the right side of this page. Here you will find some helpful information regarding room sizes and rates as well as general reservation polices.

Should you have any questions regarding the reservation process, please contact the Event Services office. A member of our Event Planning team would be happy to walk you through the process or answer your questions.

Catering

The Student Union only allows catering from our approved vendors. Our list of catering partners and their menus can be found on the right side of this page. Once you have made a selection, please work with a member of our Event Team to place your order.

  • All catering orders must be submitted at least one (1) week prior to your event.

  • Final catering headcounts and method of payment must be finalized by noon, three (3) business days prior to your event.

  • Registered Student Organizations, Student Government, and SGA Agencies receive a 20% discount off listed catering prices.

  • For RSO's and Agencies only: Publix cakes, pre-packaged foods, and Coke products totaling less than fifty dollars ($50) are permitted provided prior approval is obtained from an Event Coordinator and it is listed on your Event Confirmation.

Public Clients

If you are an individual or business looking to use our facilities we welcome the opportunity to make your event a memorable one. Our team is equipped to handle corporate business functions, receptions, ceremonies and parties. For more information, please submit and Room Reservation Form or reach out to the Assistant Director of Event Planning.

Certificate of Liability Insurance

All Public and Affiliate clients must obtain a Certificate of Liability Insurance for $1,000,000 that will be in effect during the dates of the event. The University of Central Florida Board Of Trustees, University of Central Florida and the State of Florida must be listed as additionally insured during the time(s) of the vent, including setup and breakdown. A copy of the certificate needs to be received by Student Union Event Services at least seven (7) days prior to the event.

SAFE Form

A completed SAFE Form must be submitted to the Event Services Office no later than three (3) weeks prior to the date of the event. For more information or for assistance with the SAFE Form, please contact your Event Coordinator.

Parking

Guests of events held in the Student Union must have a daily parking pass for each vehicle and may park in green student lots or garages only. Parking passes are $5 and may be purchased from a kiosk at any parking lot or garage (cash or credit).

With advance notice, you may purchase discounted parking passes for $1.00 from the Event Services Office. Discount passes are only permitted for non-student use and must be linked to a Student Union event.

Please refer to the UCF Parking Services website for additional parking information.